V Short Q & A
Q1: Define directing.
Answer: Directing refers to the process of instructing, guiding, counselling, motivating and leading people in the organisation to achieve its objectives.
Q2: List any two essential elements of Direction.
Q3: What does Unity of Direction signify?
Answer: Unity of direction signifies the existence of only one head and one plan for a group of activities which have the same objective. It results from sound organisation structure.
Q4: Every manager from top executive to superior performs the function of directing. Which characteristic of directing is referred here?
Answer: It refers that directing takes place every level of management.
Q5: It take place throughout the life of the organization irrespective of people occupying managerial positions. Mention the characteristic of directing high lighted here
Answer: Directing is pervasive and it is a continuing process.
Q6: List any three factors of effective supervision.
1. Skills and abilities
2. Leadership position
3. Nature of supervision
4. Group cohesiveness
Q7: "To oversee the subordinates at work" Which element of directing is referred to?
Q8: Is directing is pervasive function of management?
Answer: Yes, as every manager from top executive to subordinates performs it.
Q9: Which element of directing helps in inspiring subordinates to give their best to the organization?
Q10: Define Motivation.
Answer: Motivation means incitement or inducement to act or move. It is a process of stimulating people to action to achieve desired goal.
Q11: What is motive?
Answer: A motive is an inner state that energizes, activates or moves and directs behaviour towards goals.
Q12: The common needs like shelter, food, education etc. constitute what type of needs according to Maslow theory?
Answer: Basic Physiological Needs.
Q13: Which need in the hierarchy theory of motivation refers to affection, acceptance and friendship?
Answer: Belonging needs
Q14: Give examples of positive motivation.
Answer: Promotion and reward.
Q15: Give examples of negative motivation.
Answer: Warning, stopping increments.
Q16: List any two monetary incentives.
2. Pay and Allowances
Q17: State two non monetary incentives.
2. Granting authority
Q18: In a XYZ company, under the incentives schemes employees are offered company shares at a set price which is lower than market. Which incentive scheme is mentioned here?
Answer: co-partnership or stock option scheme
Q19: Name the incentive which refers to ‘give more autonomy and powers to subordinates’.
Answer: Employee empowerment
Q20: "The activity of influencing people to strive willingly for group objectives". Which element of directing is referred here?
Q21: 'Hard approach to management under theory X', Which type of leadership style is mentioned here?
Answer: Autocratic style.
Q22: What is Laissez-faire style of Leadership?
Answer: In this style, the leader is passive and largely depends upon the group and its members for establishing goals and making decisions.
Q23: People create and exchange information with each other in order to reach common understanding. Which element of directing is referred here?
Q24: Define the term 'Communication'
Answer: Communication is the process of transferring information and meaning between senders and receivers, using one or more written, oral, visual, or electronic media. It is defined as the exchange of thoughts, facts, opinions or information by two or more persons so as to bring about mutual understanding and confidence.
Q25: List the six steps of communication process.
1. Develop an Idea
Q26: State the common means and ways of transmission of ideas.
Answer: Spoken words, written words, presenting diagrams and pictures, sending emails, chatting, gestures (handshake, smile) etc.
Q27: Mention one barrier to effective communication.
Answer: Poor listening skills of people.
Q28: What is grapevine?
Answer: The network of informal communication is called grapevine.
Q29: Name the grapevine network in which an individual communicate with only those people whom he trusts?
Answer: Clustered grapevine network.
Q30: Name the type of formal communication in which the persons of the departments, one at a higher position other at lower, communicate with each other.
Answer: Diagonal communication
Q31: List any two psychological barriers of communication.
1. Premature evaluation
2. Loss by transmission and poor attention
Q32: List any two methods to overcome barriers of communications.
1. Orientation of employees
2. Developing proper interpersonal relationship.
Q33: Sita and Gita work in different departments of an organization. Both often meet at lunch and talk to each other. What type of communication is done here?
Answer: Informal communication.
Q34: What is ‘Noise’ in the process of communication?
Answer: ‘Noise’ is the disruption interference in the process of communication.